Ari's 40th Birthday Barbados Getaway

TaNisha Webb Travel Consultant, Owner
Email info@urbanchictravelistas.com
Phone 913.709.8398

ari's 40th Birthday
Barbados getaway

AUGUST 22-26, 2023

Waves Hotel & Spa by Elegant Hotels

resort/hotel overview

As part of the award-winning Elegant Hotels Group family in Barbados, the newly redesigned all-inclusive Waves Hotel & Spa by Elegant Hotels is located on a stretch of white pristine beach on the Platinum West Coast of the island. The oceanfront hotel offers a unique holiday where the all-inclusive experience goes beyond premium accommodation and versatile dining. The focus on mind & wellness, freshly prepared dishes, and cultural, artistic, and local activities provide an opportunity for guests to unwind and reconnect.

This eco-chic wellness hotel, nestled on a beachside cliff, caters to those seeking a mind and body holiday: whether guests are looking for a serene escape in the dedicated adult-only spa side of the property or a high-energy communal oceanfront lounge setting, the 70-room hotel offers an authentic Barbados experience for all ages. Waves is located just 30 minutes from Grantley Adams International Airport and 15 minutes from Bridgetown, the capital of Barbados.

resort/hotel overview video

inclusions & exclusions

WHAT'S INCLUDED
WHAT'S NOT INCLUDED

4-Night Resort Accommodations
Travel Protection - Travel Voucher
All Meals & Beverages
Roundtrip Airport Transfer

The all-inclusive program includes the following amenities:

Welcome drink on arrival
All-inclusive Meal Plan excluding, champagne and fine wines
Complimentary Wi-Fi in guest rooms and public areas throughout the resort
Complimentary motorized water sports except for jet-ski
Complimentary non-motorized watersports Complimentary use of fitness center and tennis courts
Complimentary water taxi transportation between west coast Contracted Hotels' properties (Daytime Service only-weather permitting - excluding Turtle Beach)
Kids Club - for kids ages 3 -12 years of age

Airfare
Required pre-trip COVID test (PCR or Antigen acceptable) for unvaccinated travelers (last date checked 9/22/2022)
Items of Personal Effect

Hotel Advisories:

A new mandatory Barbados Government tax known as the “hotel levy charge” will be applied to all guests. The amount of the levy is $9.63 USD per bedroom per night and it will be charged locally, directly to guests, and collected at check-in or check-out. Please note that the amount of this fee is subject to change at any time without prior notification.
A mandatory Government – imposed fee is charged and collected by the hotel either at check-in or check-out. A minimum mandatory Government-imposed fee of $9.73 per room, per night. Mandatory Government-imposed fees may not include tax and are subject to change. The hotel can provide a current fee when you check-in.
Anyone under age 16 must occupy a room with a parent or guardian.

vACATION PACKAGE rates & ROOM TYPES

LAND ONLY RATE
FLIGHT INFORMATION

Deposit without Air $154 pp

Double Occupancy Rates

Standard Room Rate: $1,194.06 pp

1 King Bed, 1 Sofa Bed

Pool View Spa Rate (Adults Only): $ 1,234.99 pp

1 King Bed w/ Balcony

Ocean Front Room: $1,408.97 pp

1 King Bed, 1 Sofa Bed w/ Balcony

Ocean Front Split Room: $1,546.55 pp

1 King Bed, 1 Sofa Bed, Separate Living Room

Single Occupancy Rates

Standard Room Rate: $1,605.98 pp

1 King Bed, 1 Sofa Bed

Pool View Spa Rate (Adults Only): $2,173.99 pp

1 King Bed w/ Balcony

Ocean Front Room: $2,035.82 pp

1 King Bed, 1 Sofa Bed w/ Balcony

Ocean Front Split Room: $2,260.97 pp

1 King Bed, 1 Sofa Bed, Separate Living Room

Flights are not available for the specified dates at this time. You may choose to secure your own flights or we will be more than happy to research the best options to secure your flight whether by adding it to your package or purchasing it separately. Please be ready to secure your flight at the time you contact us.

We do offer Affirm as a Buy Now, Pay Later option for flights should you need a payment plan. (You must qualify to use this service. https://www.affirm.com/)

PLEASE NOTE:

Deposit & Rates, Room Categories & Flight availability are subject to change and cannot be guaranteed until secured with a deposit or full payment.

Please submit your registration information as soon as possible. If the total rate is more than $50 per person you will be contacted via email prior to us securing the reservation.

Anyone under age 16 must occupy a room with a parent or guardian.

Room Types

Standard Guest Room

Pool View Spa Guest Room (Adults Only)

Ocean Front Guest Room

Ocean Front Split Guest Room

payment Details & PROCESS DATES

MONTHLY PAYMENT AMOUNTS
FINAL PAYMENT DUE DATE
PAYMENT PROCESS DATES

Monthly Minimum Payment Amount: $150 pp

Please Note: Monthly minimum payment amount are not equal payments. Please be sure to either submit an additional payment or pay more each month whenever you can so your final payment is manageable.

Final Payment Due Date: June 23, 2023

Registration & Deposits are processed within 1 business day once everyone on the registration has submitted their information.
Monthly Payments are only processed on the 16th & last day of each month (Monthly Payments will be processed on the next business day if these dates fall on the weekend.) - Please submit your payment no later than 8 am CST on the deadline date so your payment is processed on time.
Final payments are processed within 1 business day.
Late final payments will incur a $50 late fee.

travel documentation & covid requirements, request forms

DOCUMENTATION REQUIREMENTS
COVID REQUIREMENTS
REQUIRED HEALTH FORMS
FORMS

A valid passport is required for this trip.
Passport must have the requiring:

At least 2 empty pages
An expiration date 6 months or more beyond your return date
Must be in good condition - not torn or damaged
Must be a booklet not a card

If you do not have a valid passport please CLICK HERE to either apply for a new or renew your passport. It can take up to 16 weeks to receive your passport. Although this may be the most you can expect to wait to get a passport back, you should make every effort to apply as early as possible.

Please take the time to learn about all the new requirements well in advance and prior to departure for visiting Barbados to understand how this will affect your vacation experience. Government requirements can be viewed on https://www.visitbarbados.org/covid-19-travel-guidelines-2022
New requirements may require advance action and include any of the following plus more:

Completing an electronic travel authorization form before departing your home airport
Verification of a negative Covid-19 test (PCR or Antigen) for nonvaccinated travelers
Proof of vaccinations for vaccinated travelers
Following all airline and airport protocols which will likely require a face covering
Temperature screening
Potential quarantine in destination if it is deemed necessary

PLEASE NOTE: COVID requirements change often. Please visit the government's website often to keep up with the updates. We will send out information closer to the departure date.

Required forms will be emailed to everyone closer to the date of departure.

FLIGHT ITINERARY SUBMISSION FORM

Trip Information Change Request Form

Trip Cancellation Request Form

travel insurance

Travel protection is included in this package.
Due to COVID, we require all of our clients to secure travel protection to protect their investment.

Travel Protection Terms & Conditions for your Package is listed below:

Travel protection plus - full travel credit included

Travel Protection Plus - full travel credit included (cash refunds are available but require a larger deposit)

Inclusions: Pre-Departure Penalty Waiver Provided by the travel operator (non-insurance features)

Cancel for ANY reason and get a full refund in the form of a travel credit less the cost of the travel protection
No change fees that could quickly add up
Our lowest price guarantee on Mexico, Caribbean, Hawaii, and Central America vacations
No need to worry about the weather with our Hurricane Travel Credit

The following items are not refundable under Travel Protection Plus

"No Show" situations where the traveler does not check-in and denied boarding situations are not covered
Non-refundable hotel rates
Air not purchased from the travel operator
If the number of individuals occupying a room decreases, the remaining travelers will be responsible for additional costs incurred as a result of a change in the per-person occupancy rate
Nonrefundable travel agent fees may be included in your package price. Please consult your travel agent.
No name changes or substitutions on travel protection plans
Cost to change to an alternate scheduled airline as a result of an airline schedule change prior to departure
The cost of the travel protection plan

To review full plan details online, go to Tripmate.com/wpN430F prior to your purchase. Please contact Urban Chic Travelistas if you have any questions.

During Travel Coverage

POST-DEPARTURE TRAVEL PROTECTION PLAN - Post Departure Travel Insurance Benefits are administered by: Trip Mate, Inc.* (*in CA & UT, dba Trip Mate Insurance Agency). Plan payments are non-refundable and non-transferable. Review full plan details online at Tripmate.com/wpN431F.

Schedule of Insurance Benefits (Underwritten by Nationwide Mutual Insurance Company)

Trip Interruption - Reimburses (up to the total trip cost) unused hotel arrangements plus additional costs to change or purchase a new airline ticket if you can't travel due to circumstances such as illness or injury to you, a family member, or traveling companion, jury duty, subpoena, or a traffic accident on the way to the airport.
Missed Connection: The plan reimburses you up to $500 for unused arrangements and additional transportation should you miss your Cruise or tour departure due to a delay of at least 3 hours to 12 hours of all regularly scheduled flights due to a covered reason, such as adverse weather or Quarantine (imposed by a physician or government authority).
Trip Delay: The plan reimburses you up to $3,000 for expenses such as meals, lodging, and local transportation costs should you be delayed 6 or more hours due to a defined Hazard, such as a Common Carrier Delay or Quarantine (imposed by a physician or government authority).
Emergency Evacuation – Pre-pays up to $75,000 for the cost of emergency medical transportation if a serious illness or injury occurs during your vacation that requires medical evacuation.
Medical Expense - Provides Medical Expense benefits for a covered Sickness or Injury incurred while on your Trip up to $50,000 plus emergency dental coverage up to $750.
Travel Accident - Accidental death and dismemberment coverage up to $10,000 in the event of loss of life or limb while flying.
Baggage and Personal Effects - Up to $1,000. Coverage for direct physical loss or damage to your Baggage, passports, or visas while on your Trip. There is a per article limit of $300. There is a combined maximum limit of $600 total for the following: jewelry; watches; articles consisting in whole or in part of silver, gold, or platinum; furs; articles trimmed with or made mostly of fur; sporting equipment, Ski Equipment, personal computers, radios, cameras, camcorders, and their accessories and related equipment and other electronic items.
Bag Delay - If, while on your Trip, your Baggage is delayed for more than 8 hours, the plan will pay up to $300 for the purchase of necessary additional clothing and personal articles. For complete details visit Tripmate.com/wpN431F.

Non-Insurance Benefits

Access your Medical Records Online - With our exclusive Global Xpi Service, you can assure that your most important medical records are available to you or any Physician chose by you, anytime, anywhere in the world, quickly, wherever internet access is available. Register at your convenience at globalxpi.com or call toll-free at 1-800-379-9887. It's included during the Trip for which you purchased the Travel Protection Plan! Program Code: N431F.

Register for this trip & Make a Payment

REGISTER AND PAY DEPOSIT
MONTHLY AND FINAL PAYMENTS

WHO NEEDS TO REGISTER?
THE REGISTRATION PROCESS
GROUP BOOKINGS

All roommates paying their own deposit must register so we're able to secure your reservation. (All roommates must submit their registration within 24 hours of each other.)
One person will be named the primary client on the booking but all guests sharing the same registration will be equally responsible for paying the balance. Roommates can submit payments for one another, which can be indicated in the form. Please read our terms & conditions for more information.

PLEASE NOTE: Rates can change at any time by the travel supplier and cannot be guaranteed until a reservation is secured with a deposit and/or full payment. If the rate increases more than $50 pp than what's quoted, you will receive a phone call and/or email notification prior to securing your reservation so you're aware of the total cost.

Please be sure to complete the registration form in it's entirety - you will need to click on a link within the form to submit your personal information. We cannot secure your reservation without it. You will be prompted to acknowledge you've submitted the information.
If you and your travel mate are registering separately, you must do so within 24 hours of one another to secure your reservation.
Your credit card information is not stored directly on our website. The information is kept secured on a separate and encrypted website for safety purposes and in compliance with the mandatory travel industry standards.
Your credit card will not be automatically charged when you submit your payment information. Please allow up to 1 business day.
Once your reservation is secured, we will email you a confirmation email. Please check the details and let us know right away if anything needs to be changed.
Please call if you need assistance with registering for this trip. If we're unavailable please leave a detailed message and we will call you back as soon as possible.

All guests must secure a reservation with the same travel agency to qualify for any group amenities allowed by the travel operator
Guests can either book a land-only or land & air package
If the group number falls below the minimum group number allowed per the travel operator, the amenities can be removed. If there was a discount applied to the booking the travel operator has the right to adjust the rate.
Unfortunately, for guests who decide to book on their own they will not receive any amenities, be able to participate in any activities booked for guests under the group reservation, or receive any professional services through our travel agency for this group booking.

Deposit Amount without Air: $179 pp

click to register and submit your deposit here

A credit card authorization form is required for all payments, which can be found on your invoice.
You will receive a separate email with the link to your invoice where you'll be able to submit your payments.
Payments are not automatically processed via the invoice.

Minimum Monthly Payment Amount: $150 pp

email us to request we resend your invoice link.

By securing a reservation and making payments you are agreeing to all of Urban Chic Travelistas' terms & conditions.